Rails Camp 9

June 24th, 2011

Phew! I’ve just about recovered from Rails Camp 9, an event that may be described as an unconference. It took place over the June long weekend at Lake Ainsworth near Byron Bay on the NSW far north coast.

For this camp, it was my honour to be one of the organisers. Fortunately, Rails Camp now has a well-established pattern and there were many organisers of previous camps willing to help and advise. And I had a terrific team amongst whom to share the workload.

Nevertheless, for the benefit of future Rails Camp organisers, I thought I’d share a few recollections of how our team went about organising Rails Camp 9.

The Organising Crew

I present the wonderful bunch of Rails hackers who all played their part in ensuring that Rails Camp 9 was, to use an over-used adjective du jour, awesome: Jason Crane, Scott Harvey, Zubin Henner, Ben Hoskings, Tim McEwan, Elle Meredith, Keith Pitty and Jason Stirk. (Trivia note: half of this crew were at the inaugural Rails Camp at Somersby in 2007.)

The Venue: Lake Ainsworth

How did we choose the venue? Once we had settled on the idea of holding Rails Camp in the Byron Bay area, the locals in the organising crew – Zubin Henner, Elle Meredith and Jason Stirk – scoured the region looking for a suitable venue and came up with only one that could accommodate the numbers we were expecting.

In many respects Lake Ainsworth was a perfect venue. Nestled between the lake and the beach it had excellent facilities for our needs. The staff were very helpful and I can really only think of two negatives: we were obliged to deal with some unexpected government bureaucracy and we had to hold the camp on a long weekend.

How we organised Rails Camp 9

Settling on the venue was half the battle. Happily, as this photo shows, we were also able to organise the essential ingredients of Rails Camp.

Rails Camp 9 Ingredients

Thanks go to Zubin for organising the beer and Elle for organising the coffee machine. As for the coffee itself, Jason Crane ensured we had excellent beans and well trained baristas!

Speaking of essential ingredients, securing the services of Ben Hoskings to again set up the server and wifi was wonderful. Apart from one brief power outage during the weekend, everything ran as smooth as clockwork. So coffee, beer and wifi were sorted, ensuring happy campers!

Some of the other things we did to keep the organisation on track leading up to the weekend were:

  • Set up a Basecamp project, which may have been overkill but proved to be invaluable
  • Distributed responsibilities – e.g. finance, sponsorship, ticket sales, coffee, beer – to various members of the crew
  • Held regular virtual meetings via IRC, capturing the logs in Basecamp for reference
  • Used Eventbrite, Paypal and a joint bank account to manage ticket sales
  • Sent messages and encouraged communication via the Railscamp Google Group
  • Sent messages via the @railscamp_au Twitter account
  • Took advantage of the skills of Tim Lucas and Daniel Bogan to get the t-shirts designed and ordered
  • Created a simple Rails app that, amongst other things, enabled sending emails to participants via MailChimp and facilitated printing lanyard inserts
  • Organised buses to transport campers between Gold Coast airport and Lake Ainsworth
  • Created a Rails Camp 9 Twitter list
  • Organised a welcome BBQ (thanks Zubin) for those who arrived early enough on the Friday
  • Thanks to Elle and Gabe Hollombe, provided an Ideagora app for sharing interests, projects and talks

Running the event

One of the wonderful things about an unconference such as Rails Camp is that, once it starts, it is largely self-organising. The 146 participants of Rails Camp 9 decided how they would spend the weekend. Many chose projects to work on and talks to either present or listen to. Some simply appreciated the opportunity to socialise amongst like-minded people. And, of course, there were games of Werewolf to be played.

Rails Camp 9 Hacking

As an organiser, once the camp had started, I found my role was largely to be alert to the possibility of requests for assistance. Whilst this did keep me reasonably busy I did have the chance to catch up with and meet lots of Ruby people from around Austalia and New Zealand. I also managed, thanks to Phil Oye, to remember how to use Bananajour so that I could submit a couple of patches to Ideagora. And, there was one particularly epic game of Werewolf (thanks Carl) to remember.

Thanks to our Sponsors

A wrap of Rails Camp 9 would not be complete without thanking our sponsors. So, on behalf of the organising crew, I extend a big thank you to:

Future Australian Rails Camps

Another heartening thing about the Australian Rails Camp community is that by the end of one camp a volunteer invariably steps up to take responsibility for organising the next camp. Happily, Sebastian von Conrad did just that at Lake Ainsworth, agreeing to take possession of the virtual baton to ensure that Rails Camp 10 happens near Adelaide.

Not only that, there have already been discussions about the possibility of Rails Camp 11 in Queensland and Rails Camp 12 in Tasmania!

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Rails Camp 5 and Sydney RORO Meetup

June 11th, 2009

I think it’s time I gave a brief update about a couple of professional events within the Australian Ruby community that I’ve recently enjoyed.

Rails Camp 5

Last month over an extended weekend the fifth Australian Rails Camp was held in the Queensland Gold Coast Hinterland. The venue was superb, much fun was had and a great deal of thanks is due to the Brisbane contingent who organised the event.

Having started the weekend working on my own to improve my iPhone development skills, particularly with respect to using ObjectiveResource to integrate an iPhone app with a Rails backend, I was actually very pleased that I didn’t continue on this path beyond Saturday afternoon. From Saturday evening onwards I teamed up with Martin Stannard and Michael Koukoullis to develop a Heroku-like tool called Bivouac. I thoroughly enjoyed our collaboration and learnt much from it. For anyone else considering attending a future Rails Camp I thoroughly recommend getting involved in a team project rather than working alone.

More on Bivouac in a later post. Meanwhile, you can find the source on github.

Sydney June RORO Meeting

Earlier this week the monthly Sydney RORO (Ruby on Rails Oceania) meeting featured a dozen lightning talks. In one of my talks I shared a technique for providing XML in a legacy format via REST, XML Builder and a presenter object. Whilst the example is contrived, the technique is one that I used to handle a requirement for a client recently.

Here are the slides:

In fairness, I must give credit to Obie Fernandez for his coverage of XML Builder in his book, The Rails Way, which gave me a head start.

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Rails Camp in the Adelaide Hills

November 23rd, 2008

I think I’ve just about recovered from last weekend’s Rails Camp in the Adelaide Hills. Whether I was hacking or socialising, as the hour got later each evening it just seemed easier to ignore the fact that I was going to pay later for the lack of sleep.

It was worth it though. This was the best attended Rails Camp yet with about 70 Rails developers converging from different parts of Australia. One of the aspects I like about these events is their self-organising nature. The unconference style encourages learning within small groups for much of the event. In my case I was determined to practice using Cucumber, Webrat and Machinist and benefited from the fact that several others were also cutting their teeth on Cucumber.

There are also plenty of opportunities to share with the whole group. At this camp I was fortunate that Pete Yandell, the author of Machinist, was one of those who spoke. I also thoroughly enjoyed the lengthy discussion which was precipitated by Pat Allan’s talk about Freelancing.

Quite apart from the learning opportunities, I appreciated catching up with other Rails developers I hadn’t seen for a while and making new friendships. I’m looking forward to my next Rails Camp already. Hopefully the number of attendees doesn’t increase. I think it has reached its limit for a good unconference.

Tags: railscamp community rails | Permalink | Comments (1)